I'm trying to understand billings bookkeeping better and have a couple questions about the Client Project list columns...

- If there's a Pending amount, shouldn't that also effect the Total and Balance columns? Currently if I have $500 showing in the Pending column the Total and Balance columns both show $0.00.

- When a payment received is entered manually using Add Payment shouldn't the Balance column display the difference between Pending and Total?

- If I use Add Payment and enter $500 which the client has paid, and the Pending amount is $500, the Balance column turns red and looks like it's a negative balance in parenthesis. Shouldn't the balance be $0.00 in that case?

Thanks,
DAN

Dan,

The Pending column shows the amount you have earned so far but HAVEN'T invoiced yet.

The Total column shows the total amount you have invoiced for that project.

The Balance column shows the amount that has been invoiced that you have not received payment for yet.

When you select a (or several) slips and create an invoice, the amount moves from the Pending column to the Balance column and gets added to the total column.

I have an ongoing Project that I do weekly but only invoice monthly. Under Pending I see the amount I've currently earned for that month. Total shows me the amount I've made since I started the Project. and Balance shows me the amount my customer still has to pay me for the previous month.

HTH

Mark

anyway: the column names are really hard.. i use Billings since many time now.. and i keep being confused by Pending vs Balance vs Total

quote:

Originally posted by Stefano Cecere:
anyway: the column names are really hard.. i use Billings since many time now.. and i keep being confused by Pending vs Balance vs Total

If it helps, think of "Pending" as "Working Slips". These are items you aren't collecting (yet), so they don't belong under the Total or Balance.