Hi,

What I don't seem to be able to do is:-

Make appointments with and on behalf of other users then sync thier DL calendars with thier Icals.

What I do is.

1. Create an appointment and select and link in the users that I want to have the appointment with. I own the appointment
2. The appointment appears in my DL calendar and the users DL calendars. But as it is owned by me it only appears in my ical. It does not appear in any of the users icals. How do I fix this? Can I select multiple ownership? Why is the appointment not owned by everyone linked into it who is a user. After all they can all edit it.
3. If the users change the owner in the appointment to match themselves the appointment appears in their ical and vanishes from mine. Also from my ical and my phone.

I want to be able to create appointments for my field staff (Users) and have DL sync the users calendars to ical. I will then publish the ical to the user and the user can then see what they have to do. The user in this instance does not have access to DL. As I can have multiple users on DL without having to have multiple licences I think this is a good way to schedule work to be done by my staff. There is no point putting all the work on one calendar as it gets very busy and some staff do not need to know what others are doing. It only confuses them!

Really I am trying to allocate work to my staff. This does not seem to be possible using DL and Ical. I can do it by creating a pdf of the users calander and emailing it to the user but this is not a dynamic process. If I could use ical then whenever they looked at their ical it would show them the latest appointments. Using Pdf's is slow and not dynamically generated.

Any ideas.

I surpose what I want is DL to be able to publish calenders like Ical does.

Yours

Hey Ben,
As long as the other users are invited to the Appointment, the Appointment will sync to their iCal on their computer, provided:
1. they have Daylite syncing turned on
2. when configuring their Daylite syncing, they check off the Category that you set for that Appointment as a Category that they wish to sync to their iCal

Hope this helps,
Cynthia

Hi Cynthia,

This is what I am doing. Probably the wrong way and probably not using it as it was designed.

This is all from one computer logged in to apple OS as myself.
1. Log in to DL as myself.
2. Make an appointment and invite a staff member to attend.
3. Log out of DL and Login as the staff member I invite.
4. Confirm the attendance. ( remember I am scheduling their work)
5. Check sync is on and category is linked to their category in my ical.

Now it does not appear in my ical under their category.

Any ideas what I am doing wrong?

Is this sort of thing possible?

Remember that what I want to do is publish my staff members ical for them to pick up remotly.

Yours

Aha, I thought they were syncing to their own iCal from Daylite. Ok this is still doable, in fact it's how I handle my 'Blue Rock events and closures' calendar that gets published to the web.
My first question is: if they aren't using Daylite or syncing Daylite to their own iCal, do you even need to invite them? Possibly you do for your own records so you can see who it belongs to. Regardless...
Since iCal doesn't have the concept of Categories, but does have the concept of Calendars, Daylite matches up it's Categories with iCal's Calendars. So you just need to make sure that the Category of the Appointment is something like the staff person's name so that when you broadcast the calendar, they can tell which stuff is theirs. Because iCal is a single-user database and therefore doesn't have the concept of multiple owners, the Appts/Tasks that sync to your iCal are only the ones that you own or are invited to. So you must make sure that you own the Daylite appointment or are invited to it.

Take care,
Cynthia

Hi,

Am I correct in saying the following?

Your suggestion would work if the meeting was only between me and the paricular staff member?

As I cannot select 2 or more catagories I can't sync the appointment with the ical catagory needed. I could have a catagory called event staff but this is really not ideal as some staff do not need to know what others are doing.

As an example.

Ben invites Nick and Kate to a meeting.

Both confrim they are attending via DL.

How do I get this to sync to 3 calenders in one ical?

Ben's, Nick's and Kate's?

I have set them up as users on DL so that they can have thier own diary in DL and I can print that out. However I have fallen into the repeating appointments trap. See my post on the subject

http://forums.marketcircle.com/eve/forums/a/tpc/f/73910...761039145#9761039145

post

Am I using DL for something it is not designed to do? Or am I just not doing it properly? In one way this seems such an easy task. I could do it in ical immediatly. But I want to do it in DL. Not sure why now? I like the ability to link in everything in DL.

Yours

Hi Ben,
The overall issue is that you're trying to force a multi-user database (Daylite) into a single-user database (iCal). The concept is that we have them as users in Daylite, we assign or invite them to Appointments in Daylite, then they turn on syncing on their Mac which will sync their Daylite Appointments that they're invited to onto their own iCal database. And voila!

In your post, you say that they're confirming their attendance via Daylite which leads me to think that they all have Macs and all have access to Daylite, which means that they can individually sync their Daylite with their iCal, which takes you correctly out of the loop of trying to get their Appts onto your iCal.

Now they can publish their calendar to the web if they wish so they can see it from a browser.

Can you tell me the overall goal/reason of publishing the calendars to the web?

Cynthia

Hi Cynthia,

Slight confusion.

I have 3 macs with 3 normal everyday DL users. Myself, Kate and Ben Wilson.

I have 3 other staff Lorcan, Nick and Simon.

I have created new user accounts within DL for Lorcan, Nick and Simon.

Lorcan, Nick and Simon do not have access to DL or macs. I do it all for them. I set the appointments in DL inviting them. I then log off myself and log into each of thier DL accounts. I confirm their attendance and try and sync to thier Icals.

I want to plan Lorcan, Nick and Simons appointments.

They have thier own PC's at home and I want to email them a published ICal so they can see what they are doing.

I could do this with DL by printing out thier DL calenders or sending them a PDF. BUT for the repeating appointments bug. And as thier DL calenders are changing often I want them to see a realtime version of the calendar rather than a soon to be out of date pdf. Thats why I want to use ICal

Yours

Have you a better method of planning staff work?

Hi Ben,
Creating a staff calendar isn't difficult as long as all the users have access to Daylite.
Your situation is complicated by the 3 users who don't have access to Daylite. So we're back to trying to smash appts from a multi-user database into a single user database and therein lies the ultimate problem. You can't have an appt in iCal that is assigned to more than 1 iCal calendar so the idea of giving the appt in Daylite the category of 'lorcan' will cause it to only appear in iCal in the 'lorcan' calendar. If you want the appt to also show up in the 'nick' calendar in iCal, you would have to duplicate the appt once it's in iCal and apply the duplicated appt to iCal's 'nick' calendar. And so on for the other non-Daylite users.

Cynthia